Benefits of participation

This event is only for high school counsellors who have applied to participate. If approved, participation is free of charge and includes the following benefits:

• Return air ticket from the closest major international airport in your country to/from Ho Chi Minh City
• Two or three nights of deluxe hotel accommodation (on a twin-shared basis), depending on your location
• Welcome dinner on the evening of Sunday 30 March 2025
• Networking cocktail reception and dinner on the evening of Monday 31 March 2025
• Buffet breakfast, coffee breaks, and gourmet lunches on 30 March, 31 March and 1 April 2025
• Participation in THE CAP professional development sessions
• 26 pre-scheduled individual meetings with international education institutions
• Full-colour profile of your school in the official event handbook given to all international universities
• Times Higher Education/BMI Certificate of Participation

Accommodation
All counsellors will receive up to three free nights of deluxe hotel accommodation depending on their location. Accommodation is on a shared twin-room basis, between Sunday 30 March to Wednesday 2 April in Ho Chi Minh City, Vietnam. The number of nights stay you will receive will be confirmed once your attendance to the event is confirmed.

Please note that there are a limited number of hotel rooms available, and they are assigned on a first-come, first-served basis. We therefore cannot guarantee rooms to counsellors applying after 3 February 2025, Early registration is recommended, and we will confirm your room accommodation as soon as possible. Please note that If two counsellors from the same school are approved to participate, they must share the same room and must pay the air fare to Ho Chi Minh City for the second counsellor.

Hotel Check-in: 30 March 2025
Hotel Check-out: 2 April 2025 

Buffet breakfast on 31 March, 1 April and 2 April is included for counsellors who are staying at the hotel.

Networking Cocktail Reception and Dinner
The Cocktail Reception and Dinner is an important aspect of the event and will take place on the evening of Monday 31 March 2025. This is the perfect opportunity to meet other counsellors from across the region as well as the participating international education institutions in a relaxed environment.

In just three days, you will:

• Meet experienced representatives from International Universities who have been flown into Vietnam specifically for this event, as well as fellow counsellors from across the region.

• Receive the latest updates on undergraduate admissions criteria and application procedures to International Universities.

• Participate in world-class professional development sessions that form part of the THE Counsellor Accreditation Programme (THE CAP).

The Southeast Asia International Schools Forum & Workshop is therefore a must-attend event for gathering new insights on international education, enhancing the way you support students applying overseas, and staying up-to-date on undergraduate admissions.

Event timetable

Sunday, 30 March

TIME	EVENT
16:00 – 16:45	Registration – Pick up your Event Handbook and badge
16:45 – 17:30	THE Counsellor Accreditation Programme (THE CAP) – Session 1
17:30 – 18:30	THE Counsellor Accreditation Programme (THE CAP) – Session 2
18:45 – 21:00	Welcome Dinner – For counsellors only

Monday, 31 March

TIME	EVENT
08:30 – 09:30	THE Counsellor Accreditation Programme (THE CAP) – Session 3
09:40 – 10:50	Private meetings (3 x 20 minutes each)
10:50 – 11:05	Refreshment break
11:05 – 12:40	Private meetings (4 x 20 minutes each)
12:40 – 13:50	Networking lunch
13:50 – 15:25	Private meetings (4 x 20 minutes each)
15:25 – 15:40	Refreshment break
15:40 – 16:25	Private meetings (2 x 20 minutes each)
16:30 – 17:30	THE Counsellor Accreditation Programme (THE CAP) – Session 4
19:00 – 22:00	Networking reception and dinner for institutions and counsellors

Tuesday, 1 April

TIME	EVENT
08:15 – 09:05	THE Counsellor Accreditation Programme (THE CAP) – Session 5
09:10 – 10:00	THE Counsellor Accreditation Programme (THE CAP) – Session 6
10:10 – 11:20	Private meetings (3 x 20 minutes each)
11:20 – 11:35	Refreshment break
11:35 – 13:10	Private meetings (4 x 20 minutes each)
13:10 – 14:25	Networking lunch
14:25 – 15:35	Private meetings (3 x 20 minutes each)
15:35 – 15:50	Refreshment break
15:50 – 17:00	Private meetings (3 x 20 minutes each)
17:30 – 18:15	THE Counsellor Accreditation Programme (THE CAP) – Session 7
18:15 – 18:30	Participation certificates awarded

Wednesday, 2 April 

TIME	EVENT
Check-out at 11:00	Departure from Ho Chi Minh City

*This schedule is subject to change